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IT FAQs

Change the sort, field, order in address card

By default, in Outlook 2000, 2002 and 2003, the Contacts folder uses the Address Cards view but also offers several other views. The Address Cards view is handy because it gives you at-a-glance access to names, addresses, and phone numbers, plus a useful letter tab for quickly finding contacts. In some situations, your users might want to use an Address Cards view but sort the contacts using a different field, such as First Name or Web Page.
You can't change the sort method for the default Address Cards view, but you can create a new view to suit your needs. You can also control the fields displayed in the view.

Here's how:

Start by creating a view. Open the Contacts folder and choose View | Current View | Define Views.

In the Define Views For Contacts dialog box, click New. Enter a name for the new view.
Choose Card from the Type Of View list, select All Contact Folders (if you want to use the view on all contact folders), and click OK.

Click Fields in the View Summary (in Outlook 2000, View Settings For) dialog box, then add fields to, and remove fields from, the Show These Fields In This Order list.

Use the Move Up and Move Down buttons to change the order in which the fields are listed.
Click OK when you're satisfied with the field list and order. Click OK in the View Summary dialog box and then click Apply View in the Define Views dialog box.

The Contacts folder will now sort based on the field you set as the first one in the list.